Events


Simply Celebrate offers all-inclusive events perfect for weddings, family socials, or corporate affairs. A stress-free and convenient solution to hosting a beautiful, quality experience produced start to finish by professionals with years of experience. Keep reading for a quick overview of what to expect, and download our Simply Celebrate Information Package for the full details.

Your Venue

40 Knots Estate Vineyard

Comfortably host up to 100 guests among the vines! Indoor or outdoor areas include the 40 Knots Stall Speed Lounge and the Vineyard Terrace complete with a waterproof sunshade and beautiful gardens surrounded by breathtaking views to enjoy with your Champagne hour.

Your Caterer

Tria Fine Catering

You and your guests will enjoy a thoughtfully prepared gourmet meal abundant with fresh, local, seasonal ingredients. You may choose from Tria’s delectable hors d’oeuvres menu complete with antipasto platters or delicious family style menus for larger appetites. Expertly prepared by Chef Kathy Jerritt and her team, you may expect the food to be a highlight of your event.

Your Photographer

Award-winning McKinnon Photography

The many moments of your special day will be captured forever. Known for her innate ability to put people at ease and produce breathtaking images, Karen McKinnon is in high demand. Your Simply Celebrate package includes 2 hours of professional photography plus editing, with additional hours available on request.*

Your Style

Setting the mood with Relay Event Rentals

From traditional and elegant to modern and whimsical, Coleen and the Relay team will create a tasteful setting for your event, taking care of the necessary items such as dinnerware, glassware, and linens, to some finishing touches to complete your vision.

FAQs


Simply Celebrate offers the magic of a beautiful, fun event expertly assembled by professionals with minimal effort from you. Here are some answers to the questions we are most often asked.
General

What is Simply Celebrate?

Simply Celebrate is a collaboration between four leading industry professionals: McKinnon Photography, Relay Events, 40 Knots Winery and Tria Fine Catering. Together, we have created a stress-free way to host your event by bringing together the main components, your venue, photographer, your caterer and your rentals, in two complete package offerings with the option for unique add-ons.

What makes a Simply Celebrate Event at 40 Knots Winery unique?

We are in a beautiful part of Vancouver Island just off the Salish Sea and we brought together four of the most sought-after wedding vendors in the Comox Valley to coordinate your event, allowing you to focus on celebrating.

What is included with my Simply Celebrate event?

Your celebration includes the venue, decor rentals, dish and glassware rentals, PA system, champagne hour, a bartender and required liquor licence, set up and tear down, complete roaming hors d’oeuvres service or family style dinner service, coffee and tea, photography, tax and gratuity. Our add-ons are listed in Simply Celebrate’s Information Pamphlet.
To make your event planning easier, visit the resources section of our website for other service providers that are not included in your Simply Celebrate package.
This may include an officiant to marry you, flowers, accommodation, music, hair and makeup, helicopter rides, or a wedding cake.

When is a Simply Celebrate event NOT for me?

• If your guest count exceeds 100 people it should be discussed with the Simply Celebrate member that contacts you .

• If you have a caterer, photographer, different venue space or rentals .

• If your vision for your event includes late night dancing and loud music, unfortunately our venue may not be the right fit. Our noise bylaws are 11 p.m.

Can you accommodate more than 100 guests?

Please contact us to discuss.

Does the price include tax and gratuity?

Price includes tax and gratuity.

Where are you located?

In the stunning Comox Valley, just 6 kms from the Comox International Airport with service by WestJet and Air Canada. 40 Knots is 2.5 kms from the Little River Ferry to Powell River and just over 100 kms from the Nanaimo Departure Bay Ferry terminal.

Will I speak with each Simply Celebrate vendor?

To keep the booking process simple, you will work with a single vendor, however, if there are questions that require additional detail(s) we will be sure they are addressed.

What if I don’t know how many guests I am having yet?

We encourage you to have a good idea of your numbers when you contact us, however, we understand that is not always possible in the beginning. We have created three guest count packages 2-30 guests and 31-60 and 61-100 guests. If you decide to book the 2-30 guest package and your numbers end up being 35, we simply add a per person price to your final bill.
Please note: There is a time limit for this, we would need to know your number increase two weeks before your chosen date. This allows us to account for the increase in rentals, staffing, food preparation and alcohol. Failure to provide us with an accurate increase in numbers could lead to a lack of food and rentals for unaccounted guests.

How do I make a booking for my event?

You may request dates and more information by using our handy form above, or you may phone 250-890-9222 or email info@simplycelebratebc.com and we will guide you through the booking process.

When is my date secured?

Upon receipt of a signed contract, plus payment of a $1,000 security deposit and a non­-refundable $3,500 deposit. The remainder is due six months before your date. The security deposit will be refunded within one week post-event, providing no damages or extra clean up services are required and all payments have been received.

How far in advance do I need to book my celebration?

We have a long inquiry list, and we do suggest you book with us as soon as possible in order to secure your preferred date and avoid disappointment. We are currently booking into 2019 but we have some dates available for 2018.

How far in advance will you book weddings?

Two years in advance.

May I use my own wedding planner?

Absolutely, however, if you wish for us to communicate with your planner, please advise upon signing the contract, as Simply Celebrate works exclusively with one contact for your day.

Do you provide music?

We have a PA system however you may choose to bring in live music if it meets with our venue policies as we do have some restrictions on volume.

Do you have recommendations for accommodation?

Definitely, there are some fantastic places to stay in the Comox Valley, please check our resources page under accommodation and parking.

Do you host other types of events?

We love any cause for a celebration, and welcome birthday parties, corporate events, holiday parties, wedding rehearsals, vow renewals, family reunion or any other reason you may have to celebrate.

Is there a gift registry?

40 Knots offers the option to put their Wine Club on your registry (click here) so that you can enjoy the memories of your wedding for years to come while sipping the wine made from the grapes in the vineyard where you got married.

 

Food and Beverage

Is wine the only alcohol you are able to serve?

We are fully licensed and you can choose what you would like for options such as beer, ciders, and spirits. All alcohol will have to be brought in under the 40 Knots Winery license.

Can I supply my own wine, beer, or spirits for the reception?

Our license does not permit this.

Is it possible to have a cash bar?

Absolutely. You also have some options – you may have a shared bar in which you host (pay) for drinks for the first hour, and then we can turn it to a cash bar where your guests pay for their own drinks. Conversely, you can pay for the entire bar if you wish. Bar tabs will be settled through 40 Knots, separate from your Simply Celebrate contract.

Can we bring in our own food?

Due to health and liability reasons, we do not allow food from outside sources.

Do you also supply the dessert?
Dessert is included. However, should you wish to have a traditional wedding cake or something separate from our dessert offerings, we have provided you with some suggested bakeries on our resources page. A cake cutting fee will be applied for $3/person.

What if we have dietary issues that need attention?

The menus are designed to address many different dietary issues. If the menu does not address a particular dietary need, please contact Chef Kathy at Tria Fine Catering and she will address your needs. Additional costs will be levied for custom menu creation, additional preparation time and any specialty items. This is assessed on an individual client basis. Do we get to keep the leftovers? Due to health and liability reasons, we do not package leftovers for removal from 40 Knots.

 

Facility

What if it rains?

Our pergola is fully covered with open sides from March to October. November through February you may want to make use of our inside space.

Where will I park?

We have space for parking and the cost is included. Check our resources page for a recommended shuttle service to and from to keep your guests safe.

How late can my wedding go until?

11 p.m.

Is the entire venue ours for the day or is it shared with other people?
The entire venue is yours for up to 6 hours and not available for public use at that time.

Can I decorate the venue ahead of time?

We will make every effort to provide you early access, however, we cannot guarantee it until closer to the wedding date, depending on the availability of the facility.

What if I have wedding favors I’d like set on each table?

Please arrange with our catering team for placement of wedding favors, they will place the items when setting the tables. The liquor license does not allow for any outside alcohol or homemade liquor. Under our license, 40 Knots has to provide all alcohol for your event.

What about my color scheme – do I have choices?

Relay Events has a wide range of decor colors and latest trends. Please see our information pamphlet for decor colors.

Photography

How will McKinnon Photography know what we want photographed?

Before the wedding McKinnon Photography will send you a custom questionnaire to gain an understanding of what is most important to you with your wedding photos. Karen McKinnon has years of experience capturing all types of weddings so her questionnaire is set up to get you thinking about what matters to you and how it fits into a smooth wedding day. Karen is also known and applauded for her ability to connect with people, so on the day, she will be able to happily guide you and your guests through the photos in a way that is fun and right for your event. Meanwhile, she will also be capturing all the natural beautiful moments as they unfold. Trust us, you are in great hands.

Where will you do our photos?

The grounds of the winery are beautiful and offer a plethora of inspiration. If you wish to travel to the forest, the beach or just have another location for some photos this can easily be done and be a beautiful option. You are welcome to use the photographer’s time in any way that fits for you and she will also be happy to provide any suggestions for spots that have the right feel for you.

What if it rains?

We do live in the west/wet coast! However, a quick cruise through McKinnon Photography website and blog will show you that this doesn’t hinder the creation of beautiful photos. There are many options. Karen will ask you some questions in your questionnaire to get a sense of your comfort in different “elements”.

When will we receive our photos?

McKinnon Photography will have all your photos mailed off to you within five weeks of your event. At least one photo will be posted of your wedding on social media soon after your wedding so that you have a beautiful image to share with your friends and family.

Can we get our photos sooner?

Yes, you can. This is an Add On if you would like all your photos within a one week period or sooner. Can I print my photos?
Please do!!! Photos are much better enjoyed in albums and on the walls than on a hard drive. Your photos will be provided to you high resolution – the same image size that McKinnon Photography uses to print.

Will my photos be BW, color or a mixture of both?

This is up to you. McKinnon Photography questionnaire will guide you through making this decision.

Can I order prints and albums?

Yes, you can. Please contact McKinnon Photography to discuss these options after the event.

Can I provide photos to my other vendors, such as a dressmaker or makeup artists?

Please have these vendors contact McKinnon Photography, we also won’t release your images to these vendors without your permission.

Download our complete information package